Registration for the 2nd Global Action Meeting (GAM) of the LUCES COST Action is now open !

General Information

  • Dates: 28th-29th April 2025 (with hybrid MC meeting on 29th afternoon)
  • Place: Zadar, Croatia
  • Scientific Committee: Ivo Piantanida, Stefan Kubik, Sophia Hayes, Brais Vazquez, Andrea Pinto
  • Organizing Committee: Ivo Piantanida, Srecko Kirin, Filip Grdović, Mateja Belovari, Laura Rodríguez, Kristin Bartik and Mélanie Vander Geeten.
  • Contact : info@lucescostaction.com

The two-day symposium will include oral communications with a special session dedicated to young researchers, poster presentations, WG workshops as well as plenty of opportunities to interact with everyone active in the field of LUCES.

Online participation to the oral communications (only passive attendance) and the Management Committee meeting will be offered. Free registration is also mandatory for online attendance.

Click here to download the Book of Abstract of the 2nd LUCES Global Action Meeting

 

Key dates

  • Pre-registration & abstract submission deadline: February 16th
  • Notification of abstract acceptance for a poster, flash or oral communication: February 25th
  • Notification of eligibility for reimbursement by the COST Action: February 25th
  • Full registration and accommodation booking deadline: March 12th

Late registration for attendance in person and abstract for a poster (abstract template) can be accepted till March 12th (without possibilities of reimbursement).

Late registration for online attendance will be accepted till April 18th.

 

Programme

The GAM will be held from April 28 at 9 a.m. to April 29 at 5:30 p.m., followed by the annual MC meeting (5:45-7:15 p.m.).

Around 20 oral communications (20 min.) will be chosen from the submitted abstracts with the aim to cover the different topics of the Action.

The final version of the program is available for download here.

 

Meeting venue & Accommodation:

Participants will be accommodated at Hotel Kolovare, where all scientific activities will take place. In order to encourage fruitful interactions between Action members, participants are encouraged to stay at the meeting venue, where a very attractive package has been negotiated covering accommodation and meals.

  • Full board in Single use room: 120 € /night/pers
  • Full board in Shared Double/Twin room: 80 € /night/pers
  • + Tourist tax: 1,50€ /night/pers

For arrival on April 27 and departure on April 30, the above-mentioned prices include

  • 27/04: walking dinner
  • 28/04: 2 coffee breaks + breakfast + lunch + dinner
  • 29/04: 2 coffee breaks + breakfast + lunch + dinner
  • 30/04: breakfast

Please book with the hotel by email, no later than March 12th, using the code LUCES (info@hotel-kolovare.com).

We encourage you to book as soon as possible to benefit from the special rates and the best rooms.

Payment: at check-out or in advance by invoice.
Cancellation policy:

  • 7 days before arrival: free cancellation
  • for cancellation 6 – 4 days before the announced arrival: 45% of the total amount of the reservation will be billed
  • for cancellation 3 – 1 day before the announced arrival: 75% of the total amount of the reservation will be billed
  • for cancellation on the day of arrival: 90% of the total amount of the reservation will be billed
  • no show and early departure from the hotel: 100% of the total amount of the reservation will be billed*

Please note that participants not staying at Hotel Kolovare must pay a fee to cover catering:

  • 100 € without welcome dinner on 27/04
  • 135 € with welcome dinner on 27/04.
  • Dinners on the 28th and 29th at the meeting venue are optional and will be charged extra (22 € each).

* See COST Annoted rules in case of cancellation for Force Majeure

 

Travel

– By Air

• Zadar Airport (ZAD)
Zadar has an airport which is at 10 kilometre distance from the city. Bus runs regularly between the airport and the main bus station (7-minute walk from the hotel).

• Split Airport (SPU)
Split is approximately 130 km by road. It is around 1,5 hours by car, and between 2,5 and 3 hours by bus.

UPDATE: The organizers will not be offering group transfers from Split airport. However, if participants would like to arrange to share a cab or rental car, we invite them to fill in the following file with their contact details and flight schedule.

For those entitled to reimbursement, please note that

    • Cabs are not eligible for Long-Distance Travel reimbursement.
    • Car rental from Split airport can however be covered by a flat-rate indemnity (0.35€/km) on submission of a parking receipt for the entire stay. Carpooling is strongly encouraged.

• Zagreb Airport (ZAG)
It is Croatia’s largest international airport, offering more international flights and year-round connections. Domestic flights from Zagreb to Zadar takes about 45 minutes, but availablity may be limited. By bus the journey takes approx. 3,5 to 4 hours (shuttle to Zagreb’s main station bus, then intercity buses like FlixBus, Croatia Bus and Autotrans).

– By Road

Zadar is easily accessible by car or bus from other European countries via Croatia’s well-developed highway network.
International bus services connect Zadar with cities such as Vienna, Munich, and Ljubljana.

– By Train

Although Zadar has a train station, the rail connections are limited. The best option for train travelers is to arrive in Zagreb and take a bus to Zadar.

Funding

Around 60 participants, members of the Action (including members of their group) and having pre-registered before 16/02, can be supported by the COST Action (reimbursement of travel expenses + daily allowance of 150€/night). The Core Group will manage the selection according to COST rules and inclusiveness criteria. Priority will be given to active participants submitting an abstract.